Best Practices/Tips for Success

Getting Started with the LMS

  • Become familiar with the tools
  • Schedule a training session
  • Perform a trial run
  • Prepare a back-up plan (review Create a technology contingency plan, below)

Minimizing Digital Content Stored in your LMS Course Space

  • Videos should be hosted elsewhere (Panopto, Kaltura, YouTube, etc.) instead of directly uploaded to the LMS course space.
  • Zoom: Save your recordings to the cloud, not directly in the online course space.
  • Before scanning journals, articles, books, etc. to create a PDF, do a quick web search to see if the material is located somewhere on the web. Often with a quick web search you can find the material is already available at WSU libraries or on the web.
  • When adding course content try to avoid uploading digital documents (PDF, Word, etc.) to create your text content. Instead, add the text content directly in your course space, using the provided HTML style text editor.
    • For example, instead of uploading a PDF or Word version of assignment instructions type it directly within the Assignment instructions when building the drop box.
    • Upload the documents to OneDrive and put a share link to the document in the online course space.
  • Images: These too require storage space.  Take time to crop and resize to present just what is needed using the photo editing tool that comes with Windows 10 or a free online photo editing tool like GIMP that has more features.
  • Upload files just once and then select that same file from the content collection if it’s needed elsewhere.
    • When making updates go to the content collection and update/overwrite the old file instead of uploading a new copy.
  • Student Assignments: Have students utilize Zoom, Panopto, or Voice Thread for any audio/video assignments rather than having them upload directly to the course space.

Use the LMS to Increase Teaching Efficiency

A Streamlined Process

  • All communications with students (including feedback on assignments and grades) are in one location.
  • Reduce paper use, create assignment dropboxes and online exams.
  • Add, remove, store, and delete course materials within the course space instead of in multiple locations.
  • Monitor required group interaction by requiring use of the LMS discussion tool.

Better Grading

  • Electronic grade book allows the instructor to grade and the students to access those grades in a secure (FERPA-approved manner) at any time.
  • Grade book can be accessed anywhere there is an Internet connection.
  • Grade book auto-calculates both overall grade and individual assignment/exam grades.


  • Keep your course space well organized with each item located in an aptly named folder
  • Post Once: Avoid posting the same information in multiple locations.
  • Dates & Point Values: Keep deadlines and points on your course schedule or syllabus only instead of sprinkling them throughout the course space.
  • Convert to PDF: When possible, convert documents to PDFs to ensure that students with varying versions of word processing software can access your documents.
  • Post Tech Help Policies: Post the IT Help Desk’s contact information and your policy about missing assignments or exams due to “technical” issues on your syllabus.

Increase Student Engagement

  • Students have 24/7 access to posted resources, announcements, grades, etc.
  • Students can email from within the course space to fellow classmates.
  • Reduce classroom barriers through increased communication.
    • Schedule live office hours
    • Promote asynchronous discussion
    • Invite guest participants to join discussions
  • Utilize the assessment tool for self-assessments.
  • Absent students can check for updated content, schedules, and announcements without requesting information individually.
  • Students can view current information, such as links to websites, articles, videos and other multimedia as well as critical course information such as the syllabus, assignment instructions and course calendar.

Create a Technology Contingency Plan

Below are best practices for protecting yourself from technology failure with any third party tool, including an LMS:

  • Export grades.
  • Back up your non-Global course content on a regular basis (after making any changes to course content, for example).
  • Back up all course-related work (e.g., graded assignments) external to your computer – USB, cloud storage, or other external media storage.
  • Keep Crimson Service Desk tech support information external to your computer: 509-335-HELP(4357) or
  • If you are using a non-WSU computer, be sure it is secure and that both antivirus and anti-spyware are installed: Information Security Guidelines